Student Records and Transcripts

If you are applying to Keyano College, you must send official transcripts from your high school and any post-secondary institutions (college, university, technical institute) you attended. Transcripts are an official record of all courses you've completed at educational institutions. They are often required when applying to jobs or post-secondary programs. All institutions must send your transcripts directly to Keyano College.

All transcripts we receive become the property of Keyano College. We won't return them to you. This is standard practice among Canadian post-secondary institutions and protects the transcript's authenticity. We will not accept photocopied documents.

Transcripts

Keyano College
 

If you are a current or former Keyano College student, you can get a copy of your transcripts by filling out a transcript request form and submitting it to the Office of the Registrar.

You can pay for your transcripts in person or over the phone with Visa, MasterCard, or American Express. You can mail a money order to the Office of the Registrar.

Once we've received your payment, we'll release your transcript. It can take around three working days to print your transcript. We won't release transcripts for students with any financial payments owing to the college.

Post-Secondary
 

In order to get official copies of your post-secondary transcripts, contact the Registrar's Office of the institution(s) you attended.

Post-secondary institutions must issue and sign all transcripts they send to Keyano College. Transcripts must contain the official seal of the institution.

If the institution is with Alberta, Keyano College can request most transcripts for you through Apply Alberta.

 High School
 

In order to get your high school transcripts, you need to contact the school or school board in the province you attended or are attending school.

 Alberta
 

Order your transcript online   

You can order your Alberta high school transcripts online at mypass.alberta.ca.

The $10 order fee (non-refundable) is paid by credit card.

Address: Alberta Education

Transcripts and Diplomas Office

44 Capital Boulevard, 10044 - 108 Street NW

Edmonton, AB T5J 5E6

Phone: 780-427-5732

Fax: 780-422-2137

Email: TAD@gov.ab.ca
British Columbia
 

Order your transcript online 

You can order your transcripts online using the Student Transcripts service. Additional transcripts are $10 (non-refundable) each.

Address: Ministry of Education

Room 336, 3rd Floor

617 Government Street

Victoria, BC V8V 4W6

Phone: 250-356-7270

Fax: 250-356-0277

Email: student.certification@gov.bc.ca
Saskatchewan
 

Order your transcript online

There is a non-refundable $25 (non-refundable) search and process fee for a transcript request of five or fewer selections (including those sent directly to the student).

Address: Student and Educator Services

1st Floor, 2220 College Avenue, Regina, SK S4P 4V9

Phone: 306-787-6012

Fax: 306-787-0035

Email: student.records@gov.sk.ca
Manitoba

Order your transcript online

The fee for this service is $15 (non-refundable) and you will receive two official statement of high school marks. Processing time is 10 business days after receipt of the fee and request.

Address: Professional Certification and Student Records Unit

PO Box 700

402 Main St

Russell, MB R0J 1W0

Phone: 204-773-2998 or 800-667-2378

Fax: 204-773-2411

Email: sturecords@gov.mb.ca


Current Grade 12 students should contact the administrative office of their school for instructions on ordering their transcript. High school graduates can order their transcript from Manitoba.

Ontario

Order your transcript online

Copies of Ontario high school transcripts can be obtained from the school you attended. However, some school boards maintain records in a central office, so you may be referred to the school board to obtain your transcript. If you left a publicly funded school more than five years ago, or if the school you attended is no longer in operation, you should contact the school board, rather than the school.

There is a fee for electronic transcript requests that varies by high school, as well as a $5 (non-refundable) transcript processing fee that is applied per order.

Ministry Info Line: 416-325-2929
Quebec

Order your transcript online

A $50 (non-refundable) fee is applicable and you must provide copies of your transcripts from the last three years of high school even you pursued your studies afterwards.

Address: 675, boulevard René-Lévesque Est

Aile René-Lévesque, 4e étage

Quebec, QC G1R 6C8

Phone: 413-643-1761 or 800-747-6626

Fax: 413-643-3933

Email: DSE-Registrariat@education.gouv.qc.ca
New Brunswick
Order your transcript online

Copies of New Brunswick high school transcripts can be obtained from the school you attended or the school district office. If the school you attended is no longer in operation, contact the local school district office to obtain a transcript of your marks or diploma.

The fee for this service is $15 (non-refundable) and you will receive two official statement of high school marks. Processing time is 10 business days after receipt of the fee and request.

Ministry Info Line: 506-453-3678
Nova Scotia
Order your transcript online

Copies of Nova Scotia high school transcripts can be obtained from the school you attended. If the school you attended is no longer in operation, contact the regional school board office to determine the successor school.

Please provide an email address if you want your official transcript emailed directly to a Post Secondary Institution. Each time you request transcripts there is a fee of $5 (non-refundable) for the first transcript and $1 for each additional transcript requested.

Ministry Info Line: 902-424-5605
Prince Edward Island
Order your transcript online

Copies of PEI high school transcripts can be obtained from the school you attended.

The $10 (non-refundable) order fee is paid by credit card.

Ministry Info Line: 902-368-4600
Newfoundland and Labrador

Order your transcript online

There is a $10 (non-refundable) fee for requesting an official transcript.

Address: High School Certification

Department of Education and Early Childhood Development

P.O. Box 8700

St. John's, NL A1B 4J6

Phone: 709-729-3001

Fax: 709-729-0611

Email: transcripts@gov.nl.ca
Yukon

If you have been out of school for less than 5 years, your high school transcript can be obtained from the school you attended. If you have been out of school for longer than 5 years, you can Order your transcript online

For former students, ordering transcripts and certificates are $10 (non-refundable) each. Once your request is received, you will be sent a confirmation e-mail.

Address: Department of Education

Student Information and Assessment

P.O. Box 2703

1000 Lewes Blvd.

Whitehorse, YT Y1A 2C6

Phone: 867-667-5170

Fax: 867-633-7983

Email: transcripts@gov.yk.ca
Northwest Territories

Order your transcript online

Transcripts are always sent out within one day. There is no fee for transcripts.

Address: Student Records

Education, Culture and Employment

P.O. Box 1320

Yellowknife, NT X1A 2L9

Phone: 867-920-6235

Fax: 867-873-0499
Nunavut

Order your transcript online

Transcript order (you will receive a copy of the transcript for confirmation purposes) ... No fee is required.

Address: Student Records Registrar

P.O. Box 204

Pangnirtung, NU X0A 0R0

Phone: 867-473-2612

Fax: 867-473-2695

Email: studenttranscripts@gov.nu.ca

Official high school transcripts should be sent directly to Keyano College from your high school.

Student Records

 Advanced Credit
 

Advanced credit may be granted to conditionally accepted or accepted applicants who have completed equivalent studies at an accredited post-secondary institution.

Instructions

  • For advanced consideration, applicants  must submit a completed Advanced Credit Request form to the Office of the Registrar
  • A separate request form is required for each course you are requesting.
  • Requests which are incomplete or that do not comply with the requirements listed below will not be reviewed.
  • There is no fee for an Advanced Credit Request.

OFFICIAL TRANSCRIPTS – Course work must be successfully completed at an accredited post-secondary institution and relevant to the program that you are enrolling/enrolled into.  You must have official transcripts of any previous education sent directly to the College from the issuing institution before advanced credit will be considered. Transcripts must be submitted in English. You are responsible for submitting certified English translations if required. For more information about official transcript submission, see Transcripts.

 

RESEARCH – Before you submit your advanced credit request, research course equivalencies. You can find Keyano College course descriptions on our Credit Calendar. You can also research official external advanced credit agreements by visiting www.transferalberta.ca.

 

COURSE OUTLINES / SYLLABUS – A course outline/syllabus is required for evaluation of advanced credit.  You must provide the complete outline for each course; short program calendar descriptions are not sufficient. The course outline must be from the time when you took the course, or you must provide verification from the school that the learning outcomes did not change. Outlines must be in English and you are responsible for having certified translations provided.

 

DEADLINE – Recommended: Requests for advanced credit should be submitted at least one month before the start date of the term in which the course you are requesting credit for is scheduled. Late requests, especially those received after the term has started, may result in academic and financial penalties based on the date that the advanced credit request was received by the Office of the Registrar.

Last day to submit: Requests for advanced credit for courses a student is currently enrolled in must be submitted to the Office of the Registrar by the DROP deadline of that semester. The official academic schedule is available here.

 

REVIEW TIME – An advanced credit review can take 4-12 weeks once all required documents are received. Once you are admitted to your program, we strongly recommend that you immediately apply for advanced credit to avoid any academic or financial penalties.  We do not recommend that you drop courses from your timetable until you have been notified that credit has been awarded.  If for some reason credit is denied, you may not be able to be reinstated in the course.

 

GRADES – For advanced credit to be awarded, the minimum progression grade required is a C- or 60%. Credit will not be considered for courses for which your grade is in progress, incomplete, failed, or for which advanced credit was awarded by another institution. Advanced credit will not be considered after an unsuccessful course attempt in a Keyano program. If your progress in a course is unsatisfactory, you will be required to repeat that course.

 

RESIDENCY - The amount of advanced credit awarded is limited to 50% of the credit load within a certificate or diploma program at Keyano College. You will be notified when maximum credit has been reached. Be aware that the amount of advanced credit you are awarded could affect your full-time status in any given term, and furthermore, affect any funding you may be receiving based on full-time status

 

SHELF LIFE – All courses are subject to time limitations for awarding advanced credit, as up-to-date knowledge and skills are essential to student success. Five years is the standard shelf life for a program’s discipline-specific subjects (e.g. Nursing, including Anatomy and Physiology courses), and 10 years is the standard shelf life for more general courses (such as English or Psychology). Keyano College reserves the right to determine the shelf life, and these requirements may vary by faculty.  Shelf life is based on the term/year a course was completed, not when the program was completed.

 

FINAL DOCUMENTATION – Once the review is completed, advanced credit will be posted to your transcript with a grade of CR, and you will receive notification via your Keyano student email account (keyanomail).  Once posted, you can view approved advanced credit through your Self Service account. Check your Keyanomail and Self Service accounts on a regular basis for updates. 

 

APPEALS – If you wish to appeal an advanced credit decision, your appeal must be made in writing to the Office of the Registrar within 30 days of when the results are posted.  You must provide sufficient reasons as to why advanced credit should be reconsidered. Appeals beyond the 30-day timeline will not be considered. Any decisions in regards to the appeal are final.

 

The appropriate Program Chair and the Registrar will determine the credit to be granted. The Registrar will convey the decision by letter to the applicant. Approved courses will be recorded on Keyano College student transcript with a grade of CR. A grade of CR (Credit/Challenged Exam) will not contribute towards a student’s Grade Point Average (GPA).

Advanced credit is awarded only to the extent it fits the program in which the applicant is enrolled and valid only if the student completes at least half of the program at Keyano College. If doubt exists as to the suitability of the courses under consideration, an interview is conducted with the applicant and the final decision is made by the Program Chair, the Registrar, and the Dean of the School. All transfers of credit shall be governed by the applicable academic regulations. Students who receive advanced credit for a course may repeat the course at Keyano College for credit; however, the Keyano grade will not be used in calculating the grade point average for purposes of academic standing and awards.

 Prior Learning Assessment Recognition (PLAR)
 

Prior Learning Assessment Recognition (PLAR) is defined as awarding credit for learning which has taken place outside of post‑secondary institutions. PLAR provides a way of recognizing learning which has taken place on the job, in employment-based training, or in a variety of experiences outside of the workplace. For PLAR consideration, applicants must be submitted must submit a completed PLAR form to the Office of the Registrar.

PLAR is available to students who have been admitted to Keyano College programs. Prior Learning is assessed utilizing a formal assessment process, which may include examinations, projects, auditions, performances, essays, and assignments. The final decision regarding the assessment methodology rests with the Instructor of the course and appropriate Program Chair. Students who receive a failing grade in a course because of PLAR will not be permitted a second opportunity. Prior Learning must equate to existing Keyano College courses. Unless otherwise stated, University Studies and Nursing courses are exempt from PLAR.

Additional information for Practical Nurse diploma students

As a part of the PLAR process, PN students must also:

  • provide dates of work experience in a related job position and/or supportive education certificates (e.g. workshops taken)
  • letters of recommendation from current employer and/or letters of reference outlining the candidate’s suitability for PLAR
  • proof of work experience in the last two years as provided by employers
  • exam and/or performance assessment

The standard fee for PLAR is 50% of the normal course fee. When PLAR can be made at the time of admission to a program based on admission and placement, the fee will be reduced to 25% of the normal course fee. Fees are non-refundable and must be paid one week prior to the student undertaking the assessment process.

Successful completion of PLAR will be indicated by a grade of PL. This grade is not calculated in GPA. The transfer credits earned by PLAR at Keyano College to another post-secondary institution will be governed by the policies of the receiving institution.