Campus Safety

Emergency ResponseHazard Assessment & ControlHealth & Safety Committees
Health & Safety ManagementIncident & InvestigationsInspections & Maintenance
Leadership & CommitmentPersonal Protective EquipmentPublic Visitors & Contractors
System AdministrationTraining & Communication 


Health and Safety Management System (HSMS)

The Health and Safety Management System (HSMS) has been developed to guide and assist management, workers, and students in conducting daily work activities and operations in a safe and healthy manner with the objective of incident prevention and injury reduction.

The purpose of the system is to identify and control hazards on an ongoing basis to protect the health and safety of the College community. An effective HSMS enables the College to measure health and safety performance and manage any identified issues as an integrated part of its overall operations.

Keyano College HSMS aligns with the Alberta Occupational Health and Safety legislation and supports a shared responsibility for maintaining a healthy and safe working and learning environment for the college community. This shared responsibility is called the “Internal Responsibility System” (IRS) for health and safety. It is the underlying philosophy of occupational health and safety legislation in all Canadian jurisdictions. Its foundation is that everyone in the workplace - both employees and employers - are responsible for his or her own safety and for the safety of co-workers.

The Keyano College Health and Safety Policy is the cornerstone for the HSMS, and the 10 components below provide the framework. Each component contains standards, procedures, and guidelines which identify responsibilities and provide tools for effective management of health and safety.

Health and safety management system graphic. Visually representing the sections on the website.


Leadership and Commitment 

This component of the Health and Safety Management System is geared towards leadership involvement in safety.

It is the primary responsibility of each department/faculty to adopt the HSMS into a program that is applicable to their work area, depending on the activities in that space. Safety leadership has always been an essential catalyst for workplace safety.

All department supervisors must utilize the program and show safety leadership in their units. Safety leaders play a significant role in safety performance. A designated supervisor can be assigned to oversee and report on health and safety needs.

At Keyano College, all levels of leadership are committed to the safety of our staff and students.


 Keyano College Health & Safety Policy

Keyano College is committed to a health and safety program that protects our workers, students, contractors, and the public who enter onto our property.

Management leadership and organizational commitment is essential to developing and maintaining effective workplace health and safety management systems.    

The College Health and Safety Policy and the HSMS demonstrate Keyano College's commitment to providing, promoting, and maintaining a safe and healthy working and learning environment for all staff, faculty and students. Responsibilities are defined in the Policy as well as in the HSMS.



Health and Safety Policy

 Occupational Health & Safety Legislation 

Keyano College is committed to the protection and preservation of the health and safety of all staff, students, contractors, and the public. To demonstrate this commitment, the college has developed and implemented the Health and Safety Management System (HSMS) to ensure compliance with all applicable legislation.

The Occupational Health and Safety Act, Regulation and Code, as well as all Keyano College Health and Safety Information is available to all Staff, Students and Visitors to the Keyano College Campuses.  College employees, supervisors and managers are responsible for understanding and complying with applicable health and safety legislation.

The health, safety and environment policies, procedures, and guidelines apply to all Keyano staff and students when engaged in work on behalf of the College. All workers are required to read, understand, and abide by all Keyano College health and safety policies and procedures.



OHS Act Regulation and Code

Alberta OHS Explanation Guide

Alberta OHS Online Resource Portal

 Right to Refuse Dangerous Work

Part 4 of the Alberta Occupational Health and Safety Act outlines the right to refuse dangerous work and those employees are protected from reprisal for exercising this right. Employees are   obligated to refuse dangerous work and inform their employer who is obligated to investigate and implement corrective actions, as required.

Dangerous work is work that involves an ‘imminent danger". Imminent danger can be a danger that is not normal for that type of work or a danger under which a worker in that type of work would not normally do the work. Workers must not perform any job or operate any equipment if they believe there is or will be imminent danger.



Right to Refuse Dangerous Work Procedure

Additional information from Alberta Occupational Health and Safety is available on the Alberta Government Website.

Public Visitors and Contractors

Keyano College is committed to providing a safe environment for students, staff, visitors, and contractors. The College Occupational Health and Safety Management System promotes health, safety, and well-being.

All contractors working on the campus are required to meet or exceed the requirements outlined in the Alberta Occupational Health and Safety Act, Regulations and Code. Contractors must conduct themselves and their duties in accordance with College Policies.

Keyano College has developed a detailed Contractor Orientation Program that outlines the responsibilities of all contracted workers, including prime contractors, general contractors, sub-contractors, service contractors, consultants, and other parties conducting maintenance related work on the campus. Contractor Health and Safety Orientation is conducted to develop good relationships between the college and workplace parties.  

The Contractor Orientation Program is the first process in the screening of contractors. The pre-screening process will verify that contractors have adequate contractor liability coverage, WCB coverage and understand their responsibilities while on campus. The pre-screening also provides the contractors with resources, contacts, parking information, worksite tours and general directions. The contractor orientation is available at the Facilities office and online. 


Contractor Orientation Manual

Contractor Agreement Form


Health and Safety Committees

Committees provide a forum for management and workers to come together to identify potential dangers and hazards in the workplace and to recommend a means of improving health and safety programs and practices within the College.

The College has formal institutional health and safety committees such as the Joint Worksite Health and Safety Committee and the Science Laboratory Safety Committee. Campus Safety also plays an important role in several committees within the College community.

 Joint Worksite Health and Safety Committee

The Joint Worksite Health & Safety Committee is an advisory body which stimulates the awareness of safety issues and workplace risks. The committee will always be maintained, consistent with the requirements of the Alberta Occupational Health and Safety Act and Workers Compensation Act. The JWHSC will ensure that all health and safety concerns or complaints are reviewed and resolved in a timely manner.

All senior management, supervisors and employees are expected to extend their full cooperation and support to the Committee and its individual members.



JWHSC Terms of Reference

Alberta Health & Safety Committees and Representatives Training

WorkSafe Alberta: Joint Worksite Health and Safety Committee Handbook

Science Laboratory Safety Committee (SLSC)

The Science Laboratory Safety Committee (SLSC) ensures the safe operation of the science laboratories in accordance with Alberta Occupational Health & Safety (OH&S), the Public Health Agency of Canada, and Keyano College Policies and Procedures. The SLSC meets regularly and as required to implement the safety program, review, and amend laboratory procedures, review incident reports and taking corrective action to prevent reoccurrence.



The Science Laboratory Safety Committee Terms of Reference 

Keyano College offers a holistic approach to health and wellness. Learn more on the Health and Wellness Services page. 


Training and Communication

Training and communication are an important proactive element of the Health and Safety Management System. The purpose is to provide a positive guideline for communicating health and safety policies and procedures to the workforce and for the workforce to communicate any health and safety concerns to management.

Keyano College is committed to ensuring all workers are competent (i.e., adequately qualified, suitably trained and with sufficient experience) to perform daily work activities safely.

Every employee and contractor who is new to a job or worksite shall receive a safety orientation.


New employee orientation checklist 

More information is available in section 4 of the HSMS


Hazard Assessment and Control

Hazard identification, assessment, and control are fundamental safety and loss management tools. Properly and efficiently conducted inspections will help in early identification of sunstandard tooling and equipment, poor housekeeping, poor working conditions, poor work practices and a range of other potential losses.

 The Alberta OHS Code sets out requirements for hazard assessment, elimination, and control. Identification of existing and potential hazards at a worksite must be completed before work begins at the worksite or prior to the construction of a new worksite.

The Hazard Assessment, Elimination and Control Procedure is a tool for identifying, assessing and controlling workplace hazards.

A field-level hazard assessment (site-specific) is performed before work starts at a site where conditions change or when non-routine work is added.

Use the Field Level Hazard Assessment (FLHA) form to document hazards and controls in these cases. A FLHA is supplemental and does not eliminate the requirement for a formal Hazard Assessment.

 Hazard Assessment Sample Forms
Hazard Assessment and Control Report Form
 Hazard Reporting

A 'hazard’ is an object or situation that has the potential to harm a person, the environment or cause damage to property.

It is both a legal responsibility and a college requirement to report hazards and protect against them as soon as they are identified. This enables the College to proactively control the hazardous situation to prevent injury or illness.



  • Faculty, staff, and students: all hazards shall be reported to the immediate supervisor/instructor, who has accountability to correct the situation or refer it on to appropriate departments for correction. Non-emergency hazards can also be reported directly to the Campus Safety Advisor and College Safety committees.
  • Contractors: report any campus health and safety concern or hazardous condition to the assigned Facilities Project Manager or College Contact person. If the either of these is not available, then report to Security Services at 780.791.4911.
  • Visitors: report any campus health and safety concern or hazardous condition to the assigned College Contact. If not available, then report to Security Services at 780.791.4911.


EMERGENCIES must be reported to Security Services at 780.791.4911. or call 9-1-1 for Police, Fire or Ambulance.


Personal Protective Equipment

What is personal protective equipment (PPE)?

PPE is equipment worn by a worker to minimize exposure to specific hazards. Examples of PPE include hearing protection, hand protection, fall protection, head, eye, and foot protection.

If the hazard assessment indicates the need for personal protective equipment (PPE), Keyano College will ensure that:

  • The workers wear PPE that is correct for the hazard and protects the workers.
  • The workers properly use and wear the PPE in accordance with the training and instruction they have received.
  • the PPE is in a condition to perform the function for which it was designed.


PPE Standard 

CCOHS – PPE Programs 


Inspections and Maintenance

An ongoing system for conducting work site inspections, including maintenance of equipment and facilities, is an important element of the HSMS.

Regular inspections and maintenance will:

  • Proactively identify potential hazards that may not have been previously noted,
  • Confirm the effectiveness of controls already in place, and
  • Demonstrate commitment to health and safety.

Requirements and responsibilities for conducting workplace inspections at Keyano College are outlined in the Workplace Inspection and Maintenance Standard. This document also includes procedures and guidelines for performing inspections as well as inspection frequencies.


Contact the College Safety Advisor for information about Workplace Inspection training. 


Workplace Inspection and Maintenance Standard

Sample Form


Incident and Investigations

Immediate notification of all incidents and near misses is required as per the Alberta Occupational Health & Safety Act Regulation & Code to ensure that any environmental, health and safety issues are addressed.

Safety Reporting of all hazards and incidents including near misses, injuries and property damage is required, and can be done by emailing Employees and students also need to immediately advise their supervisor of all hazards and incidents

It is the supervisor’s responsibility to ensure that all incidents, accidents and near misses are investigated within 3 working days. Supervisors are also responsible for evaluating all recommendations stemming from their investigation including implementation and monitoring of corrective and preventative actions.

Supervisors will submit completed Incident Investigation Reports to the Safety Advisor through email. or the online Safety Reporting system. 


Injury Incident Report Form

Incident Reporting and Investigation Standard


Emergency Response

An emergency can be defined as a serious, unexpected, and often dangerous situation or event requiring immediate action, such as an evacuation or a rescue. Emergencies can be the result of a workplace incident or can be a natural or manmade disaster.

Planning is essential to an effective and efficient emergency response. The purpose of emergency response plans is to prevent injury and to minimize property damage in an emergency. Emergency response plans also minimize workplace disruptions and facilitate the continuity of business operations in a timely and effective manner after an emergency.

The Keyano College General Emergencies Procedures establishes a framework to ensure that the College is prepared to deal with such events.


Keyano College General Emergency Procedures 



System Administration

The purpose of the College’s Health and Safety Management System (HSMS) is to provide a framework of workplace accountabilities and responsibilities as well as performance metrics for the College’s environment, health, and safety programs.

 Program Administration ensures that all aspects of the Health and Safety Program are recorded, tracked, and maintained. Each supervisor will be responsible with the collection and maintenance of records, with the Safety Advisor providing advice and assistance.

All health and safety records will be kept for a minimum of three years. These records include

  • Employee training records
  • Review of the College’s Environment Health and Safety Policy
  • Workplace inspections
  • Incident investigations
  • Preventative maintenance records/logs
  • Health and safety meeting minutes
  • Hazard assessments
  • Safe Job Procedures (SJP)
  • HSMS quarterly reviews