In order to apply to write a supplemental examination, students must meet the following conditions:
- The student must have completed and passed the course work up to the time of the final examination based on the weighting established in the course outline, and
- The student must have failed the final examination and as a result either (a) failed the course or (b) received a grade less than sufficient for progression to subsequent courses or programs.
Students who pass the course with a grade sufficient for progression to subsequent courses or programs will not be eligible to write a supplemental exam.
Supplemental Examination Stipulations
- A maximum of two supplemental examinations will be allowed per calendar year, where a calendar year is defined as September 1st to August 31st of the following year.
- A student may be allowed to write a second supplemental examination after he/she repeats the course.
- In collaborative programs, the supplemental examination policy of the collaborating institution shall apply for course credits granted by the collaborative institution, unless otherwise specified in the Memorandum of Agreement between the College and the collaborating institution.
- The mark received for the supplemental examination will replace the original final examination mark and will be used in computing the final grade in the course. Note that the percentage of the final grade allotted to the supplemental examination shall be the same as the percentage of the final grade allotted to the student's final examination in the course. The final course grade may increase, decrease, or remain the same as a result of writing a supplemental examination, depending upon the mark obtained on the supplemental examination.
- A note will appear on the student's transcript indicating that a supplemental examination was written.
- No supplemental examination will be allowed for deferred examinations.
- For the Nursing Program, a supplemental examination will not be allowed for students who have failed the clinical/laboratory component of a Nursing course.
Supplemental Examination Procedure
Prior to making application to the Registrar to write a supplemental examination, a student should discuss his/her request to write such an examination with the course instructor or Program Chair to ensure that he/she meets the eligibility criteria for application, as specified above.
- After ensuring that she/he meets the criteria for writing supplemental exams, the student should be aware that the following procedure will be applied:
- The student must complete a Special Examination Application Form from the Office of the Registrar no later than ten working days after the date that marks are due in the Registrar’s office (course-end date). A list of course end dates will be available from the Office of the Registrar. It is the student’s responsibility to determine the need for a supplemental examination within the time period described above.
- The completed application shall be submitted to the Office of the Registrar.
- The instructor, appropriate Program Chair, and the Registrar will review the student's performance in the course, and may grant or deny permission, based on eligibility, to write a supplemental examination.
- If permission to write a supplemental examination is denied, the reason for the denial will be recorded on the application form.
- Upon approval of the application, the student will pay a non-refundable fee of $50 for each supplemental examination to the Keyano College Cashier.
- The fee shall be paid at least one week prior to writing the supplemental examination.
- If permission is granted, the instructor, in consultation with the student, will set the date, time and place for the supplemental examination. The examination will normally be written within two weeks after approval. Forms for deferred and supplemental examinations can be obtained from the Office of the Registrar.